BISMALLAH — Kistet HR & Leave Management INSHA'ALLAH

This guide covers Human Resources operations for Kistet Engineering & Trading in DOBiz SmartERP.

Employee Records

Viewing Your Employee Profile

1. Go to DOBiz SmartERP > HR > Employee
2. Search for your name
3. Your employee record contains:
4. Employee ID — e.g., HR-EMP-00003
5. Employee Name — Your full name
6. Date of Joining — When you started
7. Department — Your department (Technical, Finance, Management)
8. Designation — Your job title
9. Reports To — Your manager
10. Contact Information — Phone, email, address
11. Emergency Contact — Who to contact in an emergency

Updating Your Information

• Basic info: Contact your HR or System Admin
• Emergency contact: Update via Employee record

Leave Management

Leave Types

Leave Type	Allocation (per year)	Notes
Annual Leave	20 working days	Ethiopian standard
Sick Leave	10 working days	Medical certificate required for 3+ days
Public Holiday	As per Ethiopian calendar	System auto-applies
Unpaid Leave	By request	Manager approval required
Maternity Leave	120 calendar days	As per Ethiopian labor law
Paternity Leave	10 working days	As per Ethiopian labor law

Applying for Leave

1. Go to DOBiz SmartERP > HR > Leave Application
2. Click + Add Leave Application
3. Fill in:
4. Leave Type — Select from the list (Annual, Sick, etc.)
5. From Date — First day of leave
6. To Date — Last day of leave
7. Reason — Brief explanation
8. Leave Approver — Your manager (auto-assigned if set in employee record)
9. Click Save > Submit

Leave Approval Process

1. You submit the leave application
2. Your manager receives a notification
3. Manager approves or rejects
4. You receive notification of the decision
5. The system updates your leave balance

Checking Your Leave Balance

1. Go to DOBiz SmartERP > HR > Leave Application
2. Click Leave Balance button (top-right)
3. You will see:
4. Total leave allocated
5. Leaves taken
6. Leaves remaining

Tips for Leave Requests

• Apply early — At least 3 days in advance for planned leave
• Check project schedule — Ensure no critical site work during your leave
• Coordinate with team — Arrange coverage with colleagues
• Emergency leave — Notify your manager by phone, then submit the application

Timesheets

What Are Timesheets?

Timesheets track the time you spend on different projects and activities. They are used for: - Project cost tracking - Payroll calculation - Productivity analysis

Creating a Timesheet

1. Go to DOBiz SmartERP > Projects > Timesheets
2. Click + Add Timesheet
3. Select Employee (your name)
4. Add rows for each work period:
5. Activity — What you did (e.g., "Site installation at Gololcha")
6. Project — Select the project
7. Task — Select the specific task
8. From Time / To Time — Or enter Hours directly
9. Date — The work date
10. Click Save

Timesheet Approval

1. Submit timesheet for approval
2. Your manager reviews and approves
3. Approved timesheets are used for payroll and project costing

Tips for Timesheets

• Enter daily — Don't accumulate days of entries
• Be accurate — Record actual hours worked
• Include travel — Travel time to/from sites
• Be specific — Describe the activity clearly

Expense Claims

Submitting an Expense

1. Go to DOBiz SmartERP > HR > Expense Claim
2. Click + Add Expense Claim
3. Select Employee (your name)
4. If project-related, select Project
5. Add expense items:
6. Date
7. Expense Type — Travel, Accommodation, Meals, Supplies, etc.
8. Amount
9. Description
10. Attach Receipt — Photo or scan of the receipt
11. Click Save > Submit

Common Expense Types

Type	Examples
Travel	Transport, fuel, taxi, flights
Accommodation	Hotel, lodge during site visits
Meals	Per diem, client meetings
Supplies	Office supplies, small tools
Communication	Phone credit, internet
Other	Misc project expenses

Approval Process

1. Submit expense claim
2. Manager reviews expenses
3. Finance verifies receipts
4. Payment is processed
5. Status updates to Paid

Attendance

Marking Attendance

1. Go to DOBiz SmartERP > HR > Attendance
2. Your attendance may be auto-tracked or manually entered
3. Check your attendance record for accuracy

Attendance Statuses

Status	Meaning
Present	At work
Absent	Not at work (unexcused)
On Leave	Approved leave
Half Day	Half-day attendance
Holiday	Public holiday
Week Off	Weekend

Employee Self-Service

What You Can Do

• View your employee record
• Apply for leave
• Submit timesheets
• Submit expense claims
• Check leave balance
• View payslips
• Update personal information (limited)

How to Access

All self-service functions are available through: 1. Dashboard shortcuts 2. Module navigation (HR) 3. Global search

HR Contacts

Issue	Contact
Leave questions	Your manager
Payroll issues	Finance Manager (sadsawi@kistet.com)
Employee record	System Admin (hadi@kistet.com)
Expense reimbursement	COO Finance (mahlet@kistet.com)
Training requests	DGM (tsegaye@kistet.com)